![]() Keep them in mind in the preparation of any set of minutes. Sending the minutes to the right peopleįamiliarise yourself with Rule 11 of the University's Rules for the Operation of Committees that relate to minutes.Getting resolutions in the right format.Estimating the time needed for writing the minutes.Reading through your notes after the meeting.Recording attendances, apologies, invitees.Understanding what you are writing about. ![]() Understanding the functions and importance of minutes.Read through the notes and then perhaps use them to refresh your mind before you start taking and writing minutes, until you're comfortable with the procedures. As with agenda writing, repeated practice and experience should teach you the rest. If you're relatively new to taking and writing minutes, the following notes will give you a start. (You can look on it as a kind of transformational magic, whereby you make a silk purse from a sow's ear!) The minute writer's task is to produce as tidy and orderly a record of the meeting as possible, while still reflecting accurately what happened. Few meetings are actually tidy and orderly in their discussions. And facing numerous pages of untidy handwritten notes the next day can certainly bring on a bad attack of writer's block.īut the good news is that minute writing is a skill which can be learned, and even thoroughly enjoyed! There can be great satisfaction in producing a succinct, accurate summary of what happened at a meeting, and thereby enabling others to see the wood for the trees. It can indeed be challenging to take minutes through a long, complicated, and perhaps heated meeting. Good minutes distil for their readers what happened and why, and greatly facilitate the efficient progress of business through the University system.įor many people, the task of taking and writing minutes seems horrendous. Competent minute writing is a skill which contributes significantly to the efficiency of committees and the University as a whole.
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